Why Choose VoIP Phone Systems For Your Business

VoIP phone systems are adaptable, feature-rich systems that lower telecommunication spending plans without compromising on features and high-quality voice. In fact, VoIP has means and innovations beyond the abilities of traditional phone systems. This includes virtual contact numbers, fax forwarding, voice mail, changing from Wi-Fi to the cellular network, as well as more. Despite the strides in VoIP technology, lots of businesses have doubts and assumptions about VoIP systems. The main concerns are – low-quality voice, reliance on the use of an internet connection, unstable network, cost and intricacy of execution. We will talk about just how the advantages of VoIP outweigh the drawbacks in this article, as well as exactly how to optimize your VoIP system.


Why consider VoIP phone systems?

Why choose VoIP phone systems? VoIP will definitely add value to your organisation. Right here’s exactly how:


Innovations in VoIP technology

Earlier VoIP systems limited users to a computer and also provided average voice quality. In today’s basic phones (with VoIP adapters) and IP phones, there is an assurance of the best voice quality, flexibility, and a variety of useful features. Existing data networks are used by organisations to manage calls within the workplace, leading to huge savings in expenditure and productivity increase.


VoIP decreases telecommunication costs

Administration and maintenance costs for infrastructure are involved for traditional phone systems, in line industry regulations. With VoIP, businesses maintain a single network for data and voice. This, in turn, reduces maintenance overheads and implementation. Moving an employee from one location to another can usually cost up to £80 per user for standard phone systems. With VoIP, it’s as simple as plugging an IP phone into a different broadband network jack, in whichever location you choose. VoIP providers are less costly than standard phone system suppliers.


Movement and ease of access with VoIP

An IP phone can be used in any location, where there is broadband. You can take calls from customers and colleagues from the workplace, your home, at a resort or hotel, or even from a friend or family member’s home. Many VoIP phone systems include software that permits you to make calls and receive them from your laptop, computer or mobile device, whilst using headphones and a microphone.


Simple VoIP configuration

Voice mails and faxes can be configured through VoIP phone systems to your email inbox as well as review emails into voice mail. You can effortlessly manage your mail and messages from one location.


Virtual phone number

With VoIP, you can have a virtual phone number to an area code of another region. This can prove useful if your business is targeting customers from a particular area.


VoIP enhances productivity

Research has shown that VoIP systems increase productivity by virtually 4 hours per staff member weekly. Features included in VoIP phone systems lower the time wasted in managing phone calls. You can also set up simultaneous phone calls to ring on your mobile device and landline from your VoIP phone number. Ensuring that you never miss an urgent phone call, before reaching voicemail.


Making the most of VoIP phone solutions

VoIP phone systems have a lot to offer. If you are still worried about potential hurdles, these useful tips will guide you to stay on top of them.


1. Work with VoIP solution vendors

Even though a VoIP phone system is rather straightforward to install, work with a VoIP service provider for larger jobs. Your network company may also have a VoIP option for small businesses and can arrange installation and configuration for you.


2. Run a pilot job

Test the VoIP system with a small group of people to confirm its effectiveness to your business. Roll it out across the office once you are completely satisfied. Keep your conventional phone system as a backup throughout this stage.


3. No calls missed with call forwarding

Set up your VoIP phone system to forward unanswered calls to a mobile device or landline. This way if there’s ever a power outage, your calls will be diverted to the mobile device or landline until the back up (generator, and so on) start.


4. Safeguard your network

The only way to prevent calls being hacked is to safeguard your network from denial-of-service attacks and digital hacking. Network safety and security should always be accurate and updated. VoIP phone systems are an efficient alternative with all the advantages of a technologically developed telecoms system. Small and medium-sized businesses can save on travel costs by using VoIP system features, such as video conferencing and call centre applications. VoIP system users can look forward to saving on costs with the latest in wireless phones, that provides seamless switching between mobile and Wi-Fi networks.